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7 Employee Management Video Templates for HR Teams [One-Click Edit]

As an HR professional, you know how critical it is to make new employees learn about your company’s policies. It’s the key to maintaining a positive workplace culture you’ve carefully built over the years. 

When employees don’t clearly understand and abide by the expectations you’ve set for them, things start to fall apart.

While you understand how crucial it is to convey your policies and procedures, the same cannot be said for your new employees. And we don’t blame them.

When you’re super excited to join the company you’ve been meaning to work for and get to know your new team members, it goes without saying that the seemingly boring company policy documents will be taken lightly. Or far worse, completely ignored. 

This is why it’s not uncommon at all for employees to not understand a company’s policies clearly.

How do you not intimidate your new employees with a wall of text while also ensuring that they get your company’s policies? What’s the solution? Well, you need a type of interactive content that holds their attention and makes learning fun & easier. Specifically, you need videos.

With videos, you clearly convey all your policies and procedures by keeping things interactive and, well, obviously way less boring than plain text, duh. 

But here’s the thing: the thought of creating a video seems daunting to you. We know the frustration – we’ve been there too. After having used numerous tools in the market, we can say that even the most tech-savvy person out there will find it hard to use these tools.

Since Animaker is a DIY tool exclusively built for non-designers and marketers with no video making experience, any member on your HR team can use it to create videos specific to your department. 

But your team doesn’t have to start from scratch. We’ve already thought up the kind of videos you’d need to create and have built templates for almost every use case. All you have to do is pick a template, swap the text in the template with your own and hit Download, it’s THAT simple.

Today, we’re sharing 7 employee management video templates you can use to clearly communicate your company’s policies and procedures with your employees and make sure it’s understood. Every. Single. Time.

7 Templates to Help You Use Video to Make Your Policies and Procedures Crystal Clear to Your Employees

Click on the Edit this Template button to start editing a template. Simply customize the text, colors, and font to make the videos match your brand perfectly.

Code of Conduct and Leave Policies

Use this template to let them know about a wide range of leave options and workplace flexibilities your company offers, and about your workplace etiquette. 

 

Team Members Intro

Letting them in on some positive information about each team member would go a long way in helping them strike meaningful relationships with them. Use this template to tell them a little something interesting about members of the team they’re about to join. 

 

Workplace Safety and Risk Policies

Use this template to share policies regarding how your employees can keep themselves safe in the workplace.

 

Awards and Recognition Policies

This template helps you convey how you give out awards and recognitions to the employees that truly deserve them.

 

Performance Evaluation Policies

Use this template to give them a peek into how their performance would be assessed, when and how often these performance reviews are conducted, and how the deserving people would be rewarded. 

 

Recreational Activities

Recreational activities improve your employees’ creativity and performance. Period. Besides, all work and no play makes for a dull business.

 

Sexual Harassment Policies

It’s imperative that you convey these policies clearly to your employees. This one has the potential to ruin your company culture and reputation, real quick.

 

 
We hope your team puts these templates to good use. 

Can’t seem to find a template? Drop us a line at help@animaker.com and let us know what kind of HR-related video you’re looking to create. Our design team is working hard on publishing templates related to HR so your team doesn’t have to ever start from scratch if they want to create a video.  

Since this pandemic ain’t over yet, we’d like to ask you a question: have you educated your staff and customers enough about how they can stay safe and keep themselves productive during these trying times? If not, you’d want to take a look at this article that lists 6 coronavirus templates your HR team will find useful.

How to embed a video in Powerpoint

Ever since its inception, Powerpoint has been the go-to tool for presentations. But PowerPoint, by itself, is not considered alluring. Nothing can prove this more than the groans that we hear (from others and ourselves!) whenever a colleague opens a PPT!

It needs several inclusions to up its “oomph” factor. The plain old slides, being played one after the other with the boring text and bullets are way too “meh.” Adding Clipart and shapes with sound effects can help a bit. Images and music can make it even better. But there is one thing that tops the list…

obviously

And kudos to you for figuring out the one thing that can make even the most “boring” of things, engaging. 

dumbledore clap

Yes, Videos! A cool video can make any presentation interesting. And that, my friends, is why we are going to learn to embed a video in a PowerPoint.

The steps to add an offline video (from your PC) or an online video to Powerpoint will differ depending on the operating system and the version of Powerpoint you use. 

But! Don’t you worry!

Through this article, you will learn how to embed videos in your presentation on different platforms easily.

1. Windows:

2. macOS:

3. Online

1. Windows:

Let’s talk about the process of Windows machines first. The thing to note here is that, depending on your PC’s time of purchase, you might be using any of the different MS Office versions. To make things easy for you, we have built this table, which shows embed options available with each version.

Powerpoint Version Offline video (From local storage) Online Video (Using YouTube URL) Online Video (Using YouTube Embed Code)
2010 ✔️
2013 ✔️ ✔️
2016 ✔️ ✔️ ✔️
Office 365 ✔️ ✔️ ✔️

In the below example, we have shown the steps for inserting a video in Microsoft Powerpoint version 2016.

1. How to embed a video in Powerpoint:

This method is the best direction for people who already have the video in their PC’s local storage.

1. Open a new PowerPoint presentation. Select the slide in which you want to insert the video. Click on Insert -> Video -> Video on My PC.

How to embed a video in PowerPoint

2. Select the video you want to add and click on Insert.

How to embed a video in PowerPoint

3. The video gets inserted. Select the video to make use of the Format and Playback toolbars. In the Format toolbar, you can resize and add effects to the video. 

How to embed a video in PowerPoint

In the Playback toolbar, you can make it Play Full Screen or Start Automatically when the slide plays, etc.

How to embed a video in PowerPoint

2. How to embed a YouTube video in Powerpoint:

Embedding a video from your PC is easy. But at times, you may not have the perfect video that goes well with your presentation. Where else to look for videos, if not for YouTube, our friendly neighborhood with an abundance of videos? YouTube is a gigantic platform that houses billions of videos of different kinds. It is nearly impossible for one not to identify a video that would be of use for them.

If you feel that a particular video is not helpful, there will be ten other options for your perusal. Well, it wasn’t named the second largest search engine for fun, was it?

Note: However, for this embed to work, you will need a working internet connection.

1. Open a new PowerPoint presentation. Select the slide in which you want to insert the video. Click on Insert -> Video -> Online Video.

Embed youtube video PowerPoint

2. A new window named Insert Video opens. Here, you can see that there are two options to embed a video.

  1. Using YouTube search term/URL
  2. Using Embed Code

Embed youtube video PowerPoint

1. Using YouTube search term/URL:

In the search tab for YouTube, you can search for a video either by using a search term…

Embed youtube video PowerPoint

Or by directly entering the video URL.

Embed youtube video PowerPoint

After selecting the video of your choice, click on Insert. The video appears on your slide, as shown below.

Embed youtube video PowerPoint

The downside of this method is that you require Internet Explorer 11 installed on your computer to play the videos. If your OS is Windows 10, IE 11 will be available automatically. Fret not, if you don’t have IE 11! We have another option for you.

 2. Using Embed Code:

1. Find the video on YouTube. Click on the Share > Embed.

Embed youtube video PowerPoint

Embed youtube video PowerPoint

2. Copy the code for embedding the video. The right code will start with <iframe width.

Embed youtube video PowerPoint

3. Open a new PowerPoint presentation. Select the slide in which you want to insert the video. 

4. Click on Insert > Video > Online Video.

Embed youtube video PowerPoint

5. Paste the copied code in the tab provided next to From a Video Embed Code and press Enter.

Embed youtube video PowerPoint

6. The video gets embedded. Select the video and select Playback.

Embed youtube video PowerPoint

7. Use the Start dropdown menu to select and check the way your video plays. It is vital to choose from the options here. Else the video won’t play.

Embed youtube video PowerPoint

AT times, upon embedding the video, the video will appear as a black box. As long as you have selected an option from the Start dropdown and as long as your internet connection is intact, the video will play without any hassle. Upon presenting the slide, you will be able to see the video, as shown below:

Embed youtube video PowerPoint

 

2. macOS:

There are over 100 million Mac users worldwide, of which more than half (51%) are new users. It is evident that Mac has been gaining more popularity than ever before. Its sleek design and customer satisfaction have been attracting more customers day by day. And it goes without saying that adding the steps for embedding a video in macOS’ Powerpoint is essential!

To all the Mac-admirers out there, video embedding in presentation software can be divided as:

a. Embedding a video in Powerpoint:

In macOS, we can embed online videos in versions 2016, 2019, and Office 365 of Microsoft Powerpoint. In this scenario, we are showing the steps for inserting a video Office 365 for macOS.

1. Open a new PowerPoint presentation. Select the slide in which you want to insert the video. Click on Insert -> Video -> Video from File.

how to embed a video

2. Select the video you want to add and click on Insert.

how to embed a video 2

3. The video gets inserted. Select the video to make use of the Video Format and Playback toolbars. In the Video Format toolbar, you can resize and add effects to the video. 

how to embed a video

In the Playback toolbar, you can make it Play Full Screen or Start Automatically when the slide plays, etc.

how to embed a video

b. Embedding a YouTube video in Powerpoint:

1. Open a new PowerPoint presentation. Select the slide in which you want to insert the video. Click on Insert -> Video -> Online Film.

embed youtube video in PowerPoint

2. A pop-up window that prompts you to enter the video link opens. Paste the video link and click on Insert.

embed youtube video in PowerPoint

3. The video gets inserted. Select the video to make use of the Format and Playback toolbars. 

embed youtube video in PowerPoint

Make use of the options from these toolbars to format the video.

Note: Version 2016 does not natively support online video embedding. To enable it, you need an add-in called Web video player. Refer to these steps for more information.

c. Embedding a video on a Keynote:

As some of you might be new to Mac OS, you might not have MS Office installed in your system. But you still want to make an impressive presentation tomorrow. Well, don’t worry. Apple includes its very own version of presentation software in its OS called Keynote. The best part is that Keynote allows video embedding too. So let’s see the steps for embedding videos from your local storage in Keynote.

1. Open a new Keynote. Select the slide in which you want to add your video. There are two methods to add the video.

      a. Select Insert -> Choose.      How to play video in PowerPoint      b. Another way is to select Media Icon on the top panel and then select Choose

How to play video in PowerPoint2. Select the video of your choice from your local storage and click on Insert. The video will appear right away.

How to play video in PowerPoint

3. Format/Resize/Align the video as per your wish. You can make the video start upon a click, and you can make it run on a loop, etc.

How to play video in PowerPoint

Currently, there are no options to add a YouTube video in a Keynote. If you want to add a video from YouTube, you can download it to your local storage and follow the steps mentioned above.

3. Online – How to embed a video on Google Slides:

Almost everybody has a Google account nowadays. With that, we also get access to the Google drive that allows us to store up to 15GB for free. If you are one among those, who need the input of a whole team for the presentation you are working on, creating a Powerpoint/Keynote and sharing it every time a change is made would be strenuous and confusing. 

So, a file that needs team collaboration and approval from many people needs to be created using Google drive apps, which is Google Slides in this scenario. If you have succumbed to carelessness and have forgotten to save your files on time, you would have lost a considerable number of offline data. But thanks to Google Drive, an active internet connection is enough to save your work instantaneously.

So, let’s go ahead and check out the steps for embedding a video in Google Slides. 

1. Create a new Blank Presentation. Select the slide in which you want to add your video. 

2. Select Video -> Insert. 

How to embed a YouTube video

A window opens as below. 

How to embed a YouTube video

As you can see, you can embed videos by three different methods in Google slides.

a. By YouTube Search

b. By URL &

c. By Google Drive

Let’s see them one by one.

a. Searching for the video on YouTube:

1. After selecting Insert -> Video, you must choose the Search tab to embed a video using this method. You can enter the search term in the search bar, which in turn would return many videos. 

How to embed a YouTube video

2. Choose any video and click on Select.

How to embed a YouTube video

3. The video automatically appears on your slide.

How to embed a YouTube video

You can edit the video duration, when/how it must start, mute the audio, etc.

b. Entering the YouTube URL:

If you know a YouTube video that would fit well in your presentation, good for you! All you need is the URL of that video. 

After selecting Insert -> Video, you must choose the By URL tab. Paste the video URL in the search tab. Upon pasting the URL, the video gets populated in the space below. Click on Select to add the video to your slide.

how to embed a youtube video in google slides

Voila! Here’s your video! You can format it from the options present on the right.

how to embed a youtube video in google slides

c. Attaching from Google Drive:

As mentioned earlier, Google Drive allows a person to store files up to 15GB for free. It is known for its powerful search and includes many apps that can make life easy for us all. It also has an option called Work Offline that enables the user to view their files offline, if their device loses internet connection.

Since you are working on Google Slides, you can attach a video from Google drive. Here are the steps for this option.

After selecting Insert -> Video, select the Google Drive tab. You can choose any video that either belongs to you or has been shared with you. After selecting the video, click on Select.

how to embed a video in google slides

Your video is ready. It’s as simple as that!

how to embed a video in google slides

For all the methods, I would recommend that you preview the presentations after adding them, to ensure that the videos play the way you want them to. When you embed YouTube videos in Powerpoint, ensure that you are online and have a working internet connection.

Now, we know all the steps on how to embed a video in Powerpoint. The only thing left is to embed that great video into your ppt. 

Good for you if you have a video available and ready to go. If you don’t, you can always use Animaker to start creating the perfect video!

With over 5 Million users on its platform, Animaker is one of the most advanced yet simple to use video making tools in the market.

So that’s it.

Now you have everything you need to embed a video in your presentation and impress the crap out of your audience. We wish you the best.

Should you have any questions/suggestions, shoot ‘em in the comments section. We will be happy to have a conversation! 🙂